This Privacy Policy explains how Tolilé Lodge, Olifantsdrift 10 KP, Rooibokkraal, Thabazimbi, Limpopo 0384, South Africa (“we,” “us,” or “our”) collects, uses, discloses, and safeguards your personal information when you enter and participate in the Tolilé Lodge sweepstakes for which entries close on 10 February 2027 (the “Sweepstakes”).
By participating in the Sweepstakes, you agree to the collection and use of your information in accordance with this Privacy Policy and the published terms and conditions in relation to the Sweepstakes.
1. Information We Collect
We collect the information you provide directly to us when you enter the Sweepstakes, which may include:
- Contact Information: Your full name, email address, physical mailing address, and phone number.
- Eligibility Verification Data: Your date of birth or age verification to confirm you meet the eligibility requirements.
- Social Media Information: Your social media handle or profile information, if the Sweepstakes requires entry via a social media platform.
- Tax Documentation: Your Social Security Number or taxpayer identification number, required strictly for tax reporting purposes if you win a prize valued at $500 or more.
2. How We Use Your Information
We use the personal information collected through the Sweepstakes for the following purposes:
- To administer, manage, and execute the Sweepstakes.
- To verify your eligibility and compliance with the Official Rules.
- To notify winners, deliver prizes, and publish a legally required winners’ list.
- To comply with legal, regulatory, and tax reporting obligations.
- To send you emails about Tolilé Lodge, including marketing communications and promotional offers. You can unsubscribe at any time using the link in our emails.
3. Sharing Your Information
We do not sell your personal information. We may share your information only under the following circumstances:
- With Service Providers: We may share data with third-party vendors who assist us in administering the Sweepstakes, fulfilling prizes, or verifying entries.
- Public Winner Disclosures: If you are a winner, your name, city, and state may be included in a publicly available winners’ list as required by law.
- Legal Obligations: We may disclose your information if required to do so by law, subpoena, or to comply with state and federal regulatory authorities.
4. Data Retention
We retain your personal information only for as long as necessary to fulfill the administration of the Sweepstakes, satisfy legal and tax obligations, and resolve any potential disputes. Once these obligations are met, your data will be securely deleted or anonymized.
5. Your Rights and Choices
Depending on your state of residence (such as California, Virginia, Colorado, or others), you may have specific rights regarding your personal information, including:
- The right to request access to the personal data we hold about you.
- The right to request the deletion of your personal data.
- The right to opt-out of marketing communications at any time by clicking the “unsubscribe” link in our emails.
6. Children’s Privacy
The Sweepstakes is intended solely for individuals who meet the minimum age requirements outlined in the Official Rules. We do not knowingly collect information from children under the age of 18. If we discover that a child under 18 has submitted personal information, we will delete it immediately.
7. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Tolilé Lodge
Olifantsdrift 10 KP, Rooibokkraal, Thabazimbi, Limpopo 0384, South Africa
Email: info@tolilelodge.com
Telephone: +27 83 775 1097